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Administrative Coordinator

2 months ago

Victoria, British Columbia, Canada Thales Full time
Job Summary

Thales is seeking an experienced Administrative Assistant to provide administrative support to the AJISS Operations Manager and local project team. The successful candidate will be responsible for a wide range of administrative tasks, including reception coverage, greeting visitors, and distributing security badges.

Key Responsibilities
  • Provide exceptional customer service to visitors and internal stakeholders.
  • Distribute incoming mail, post outbound mail, and track courier deliveries.
  • Order office supplies and submit purchase requisitions for approvals.
  • Prepare and format reports, contract deliverables, and statements of work using in-house templates.
  • Coordinate and track project deliverables and outstanding actions to ensure timely delivery.
Requirements
  • Minimum 5 years of experience in a similar role.
  • Diploma in Office Administration or equivalent.
  • Strong organizational skills and ability to balance multiple priorities.
  • Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint.
What We Offer
  • Comprehensive benefits program, including extended health, dental, and life insurance.
  • Retirement savings plans with company contribution and match.
  • Company-paid holidays, vacation days, and paid sick leave.
  • Employee discounts on home, auto, and gym membership.
Why Thales?

Thales is a global leader in aerospace, transportation, defense, security, and space. We offer a dynamic and inclusive work environment where employees can grow and develop their careers.