Executive Secretary

2 days ago

St John's, Newfoundland and Labrador, Canada Metro Health Services Full time

Job Summary:

We are seeking an experienced Executive Secretary to join our team at Metro Health Services. As a key member of our staff, you will provide administrative support to senior management and ensure the smooth operation of our office.

About the Role:

The ideal candidate will have 3+ years of experience in a similar role and possess excellent communication, organizational, and time management skills. You will be responsible for scheduling appointments, preparing documents, and maintaining accurate records.

Responsibilities:

  • Schedule appointments and meetings with senior management and external clients
  • Prepare and edit reports, presentations, and other documents
  • Maintain accurate and up-to-date records, both physical and digital
  • Answer phone calls, respond to emails, and provide general administrative support
  • Perform data entry and maintain databases
  • Assist with travel arrangements, expense reports, and other tasks as needed
  • Provide exceptional customer service and support to internal and external stakeholders

Requirements:

  • 3+ years of experience in an administrative role
  • High school diploma or equivalent required; post-secondary education preferred
  • Excellent communication, organizational, and time management skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Reliable, punctual, and able to maintain confidentiality

Working Conditions:

  • Work is performed in a fast-paced office environment
  • Must be able to work under pressure and meet deadlines
  • May require occasional overtime and flexibility with schedule

Compensation and Benefits:

Our salary range for this position is $60,000 - $80,000 per year, depending on experience. We also offer a comprehensive benefits package, including health, dental, and vision insurance, as well as a retirement plan.

How to Apply:

If you are a motivated and organized individual who is looking for a challenging and rewarding opportunity, please submit your resume and cover letter to us.

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