Administrative Coordinator, Talent Management Specialist

1 month ago

Montreal, Quebec, Canada Fednav Limited Full time

Fednav Limited, a leading international dry bulk shipping group, is seeking an Administrative Coordinator, Talent Management to support its Talent Management team in Montreal. As a key member of the team, you will play a vital role in the recruitment and onboarding process, ensuring a seamless experience for new hires and candidates.

Talent Acquisition and Onboarding

Assist the Talent Acquisition team in the entire recruitment process:

  • Prepare and format job postings, ensuring they meet company standards.
  • Create job profiles and requisitions in Workday HCM, ensuring accuracy and attention to detail.
  • Coordinate job postings on various job boards and sourcing platforms, maximizing visibility and reach.
  • Collaborate with the Talent Acquisition team to organize on-campus events, fostering connections with potential candidates.
  • Engage with candidates, schedule interviews, and distribute online assessments and background verification links, ensuring a smooth and efficient process.

Coordinate new employee onboarding, ensuring a positive and productive experience:

  • Initiate onboarding tasks in Workday HCM and follow through to completion, ensuring timely and accurate completion.
  • Follow up with IT, Corporate Services, and other departments to ensure new hires have the necessary tools and resources, including workstation setup, laptop, phone, and system access.
  • Assist hiring managers in preparing onboarding plans, welcome messages, and integration meetings, ensuring a warm and inclusive welcome.
  • Send new employee mandatory training links and follow up to ensure completion, ensuring new hires are equipped with the necessary knowledge and skills.

Talent Management and Administrative Support

  • Organize new employee files and manage virtual HR records, ensuring confidentiality and data security.
  • Coordinate the approval and payment of Talent Management invoices, ensuring timely and accurate processing.
  • Assist with employee movements and terminations in Workday HCM, following up on off-boarding tasks and exit interview questionnaires.
  • Prepare templates, presentations, memos, and announcements, reports, and various letters, ensuring high-quality and professional communication.
  • Prepare the act to promote workforce skills development and recognition report, highlighting employee achievements and contributions.
  • Participate in Top Employer initiatives and other program branding initiatives, promoting Fednav Limited's commitment to excellence.
  • Coordinate various employee events, such as birthday celebrations, recognition for years of service, annual retirees' luncheon, and sending flowers/donations for life events, fostering a positive and inclusive work environment.
  • Ensure the content of the Talent Management page is regularly updated and maintained on SharePoint, ensuring accuracy and relevance.
  • Participate in Employee Handbook regular updates and changes, ensuring compliance and consistency.
  • Assist with various projects, process mapping, and improvement, ensuring continuous improvement and excellence.

What You Bring

The ideal candidate has:

  • A post-graduate degree in Administration, secretarial studies, or a combination of education and relevant experience.
  • A minimum of 5 years' experience in a similar support role to an HR team or in an office environment.
  • Excellent knowledge of MS Office (PowerPoint, Word, Excel, Adobe, Outlook) with strong skills in document creation and formatting.
  • Excellent communication and interpersonal skills.
  • Experience managing ambiguity and competing priorities, understanding immediate roadblocks and urgent tasks.
  • Strong ability to build and maintain positive rapport and trust while maintaining confidentiality.
  • Excellent organizational and time-management skills.
  • High level of accuracy and attention to detail.
  • Ability to thrive in a dynamic environment with sometimes minimal guidance.
  • Curiosity to continuously self-develop your skills and knowledge.
  • Bilingualism and translation experience (French and English), interaction with international collaborators.

Honesty, integrity, commitment to professional excellence, regard for employees, and corporate responsibility define our values.

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