Administrative Coordinator

3 days ago

Milton, Ontario, Canada COLD IRON TRUCK CENTER INC. Full time

Administrative Assistant Job Description at COLD IRON TRUCK CENTER INC.

**Job Summary**

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff, ensuring the smooth operation of our daily activities.

**Key Responsibilities**

* Coordinate seminars, conferences, and other events to ensure their successful execution
* Assist with staff consultation and grievance procedures, maintaining confidentiality and professionalism
* Coordinate the activities of the HR department to meet the organization's goals
* Manage the flow of information within the team, ensuring timely and accurate communication
* Direct and control daily operations, making informed decisions to optimize efficiency
* Evaluate daily operations to identify areas for improvement
* Open and distribute mail and other materials, maintaining a clean and organized workspace
* Plan and control budget and expenditures, ensuring fiscal responsibility
* Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records
* Determine and establish office procedures and routines, ensuring consistency and efficiency
* Schedule and confirm appointments, ensuring timely and effective communication
* Answer telephone and relay telephone calls and messages, providing excellent customer service
* Answer electronic enquiries, responding promptly and professionally
* Compile data, statistics, and other information, analyzing and presenting findings
* Greet people and direct them to contacts or service areas, providing a warm and welcoming experience
* Assign, coordinate, and review projects and programs, ensuring successful outcomes

**Work Conditions and Physical Capabilities**

* Ability to work independently, with minimal supervision
* Fast-paced environment, requiring adaptability and flexibility
* Work under pressure, meeting tight deadlines and maintaining a high level of productivity
* Attention to detail, ensuring accuracy and precision in all tasks
* Repetitive tasks, requiring focus and concentration

**Other Benefits**

* Free parking available on site
* Work Term: Permanent
* Work Language: English
* Hours: 37.5 hours per week

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