Administrative Assistant

3 weeks ago

Guelph, Ontario, Canada UGO Fuel Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at UGO Fuel. The successful candidate will be responsible for providing administrative support to our office, including coordinating seminars, conferences, and daily operations.

Key Responsibilities
  • Coordinate and arrange seminars, conferences, and other events
  • Direct and control daily office operations
  • Evaluate and improve daily operations
  • Plan and control budgets and expenditures
  • Plan and organize daily office operations
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • MS Outlook
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail
Work Environment

The successful candidate will be willing to travel regularly and work independently under pressure.

Personal Qualities
  • Excellent oral and written communication skills
  • Organized and reliable
  • Team player with a client-focused approach
  • Ability to work under pressure and meet deadlines
Support for Newcomers and Refugees

We are committed to supporting the social and labour market integration of newcomers and refugees. The successful candidate will be responsible for facilitating access to community resources, language training, and skills training.

Support for Youths

We offer on-the-job training and mentorship opportunities for youth. The successful candidate will be responsible for providing guidance and support to young workers.

Support for Indigenous People

We are committed to creating a welcoming work environment for Indigenous workers. The successful candidate will be responsible for developing and maintaining relationships with Indigenous communities and providing cultural competency training.

Support for Mature Workers

We are committed to creating a welcoming work environment for mature workers. The successful candidate will be responsible for providing awareness training and mentorship opportunities for mature workers.

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