Administrative Support Specialist

4 weeks ago


Surrey, British Columbia, Canada ALFA IMMIGRATION SERVICES LIMITED Full time
About the Role

We are seeking an experienced Administrative Support Specialist to join our team at ALFA IMMIGRATION SERVICES LIMITED. In this role, you will provide administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Office Management: Determine and establish effective office procedures and routines to maximize productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and other events in a timely manner.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Entry: Compile data, statistics, and other information for reporting purposes.
  • Supply Management: Order office supplies and maintain inventory levels to ensure efficient operations.
  • Reception: Greet clients, visitors, and staff members, directing them to relevant contacts or service areas as needed.
  • Filing Systems: Set up and maintain manual and computerized information filing systems to ensure easy access to documents.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: 1 year to less than 2 years of experience in an administrative support role is preferred.
  • Language: Fluency in English is essential for this position.
  • Work Hours: 40 hours per week is the standard work schedule for this role.
Working Conditions

This is a fast-paced environment where attention to detail and ability to multitask are essential. The ideal candidate will be able to work under pressure, meet tight deadlines, and maintain a high level of accuracy in their work.

Benefits

We offer a competitive salary package, including a base salary of $45,000 - $55,000 per year, depending on experience. This is a permanent full-time position with opportunities for growth and development within our company.



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