High-Level Administrative Assistant
6 days ago
About Our Team
Lynx Systems Inc. is a dynamic technology consulting firm that provides expert solutions to the real estate industry. Our team is committed to delivering exceptional results and exceeding client expectations.
We are seeking a highly skilled Executive Assistant to support our leadership team. This role requires advanced administrative abilities, contract management expertise, and the ability to handle sensitive information with discretion.
Main Responsibilities
- Manage executives' calendars, coordinate meetings, and arrange travel logistics.
- Develop and implement effective systems for prioritizing and managing incoming requests, emails, and correspondence.
- Review and finalize contracts related to employment agreements and business operations.
- Prepare and present reports, presentations, and other executive-level documents.
- Conduct thorough research and gather relevant information for meetings, presentations, and strategic projects.
- Support the preparation of executive meetings by developing agendas and distributing relevant documents.
- Maintain confidentiality when handling sensitive information.
- Plan and coordinate company events, conferences, and team-building activities.
- Monitor and control executive expenses, including travel and office-related costs.
- Foster strong relationships with internal and external stakeholders.
Requirements
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Background in HR is a plus.
- Expertise in contract management and administration.
- Exceptional organizational and time management skills.
- High level of attention to detail and problem-solving ability.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and other productivity tools.
- Ability to maintain confidentiality and handle sensitive information.
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