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Financial Coordinator, Strategic Planning and Budgeting

1 month ago

Ottawa, Ontario, Canada City of Ottawa Full time

Job Summary

The Collaborative Planning & Projects team works collaboratively with all teams across Housing & Homelessness Services and other City departments to encourage integration, engagement, and alignment. The team leads and supports various projects, initiatives, and monitoring activities related to the City's 10-Year Housing & Homelessness Strategic Plan.

As a Financial Coordinator, you will be responsible for facilitating the implementation of financial policies, procedures, and best practices related to housing & homelessness projects & programs. Your key responsibilities will include:

  • Monitoring financial performance and compliance with financial and service level guidelines and procedures
  • Performing financial audits/reviews
  • Liaising with community partners, auditors, and other government agencies
  • Conducting business case consolidation and portfolio analysis
  • Preparing Capital and Operating Budgets
  • Administering and monitoring financial reporting requirements and related systems capabilities
  • Improving internal controls
  • Providing input regarding upgrades/modifications to existing systems to meet evolving needs

You will also coordinate the activities of assigned staff and provide day-to-day financial management support to program coordinators, city management, and staff.

Requirements

  • Completion of 4-year university degree in Business, Commerce, or a related field with demonstrated abilities in financial management
  • Minimum of 5 years of progressively responsible experience in financial analysis, budgets, or accounting
  • Experience in administering financial component of social housing programs
  • 2-3 years of supervisory experience is an asset

Certifications and Licenses

  • Chartered Professional Accountant (CPA) current with CPA Ontario

Knowledge

  • City of Ottawa organization, financial policies, and procedures (i.e. Corporate Policy Manual)
  • Generally accepted accounting and auditing standards
  • Housing policy guidelines and relevant legislation, e.g. Housing Services Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
  • Understanding of legislated funding rules applicable to various Social Housing programs
  • Current Social Housing Issues
  • Knowledge of the Social Housing providers' business line(s)/client base, operational priorities, and direction
  • Housing and Homelessness Service's inter-relationship with the City in order to participate in operating and capital budgets/works, contracting, financial analyses, and reporting activities;
  • Understanding of corporate information management systems including financial budgeting, tracking, accounting, and reporting; SAP-HR; SHAMIS; departmental project, assets, and maintenance management systems and their interfaces internal financial controls and processes;
  • Contracting processes
  • Funding programs available to the City from other levels of government
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers

Competencies, Skills, and Abilities

  • Able to work independently, with minimum supervision, and collaboratively with all staff as part of a team
  • Provide functional supervision to other assigned employees, schedule, and coordinate work activities and provide instructions/guidance
  • Analyze financial statements and Annual Information Returns
  • Establish and maintain positive working relationships with housing providers and auditors
  • Provide advice, guidance, direction, and effective leadership
  • Interpret relevant legislation and policies
  • Write clearly, concisely, and accurately
  • Communicate effectively with others, clarifying ideas and ensuring they are understood
  • Counsel and resolve problems/issues
  • Conduct financial compliance audits/reviews
  • Respond to multiple and often conflicting requests from staff and clients, including providing on-the-spot reports and explanations to management in preparation for urgent/ad hoc meetings;
  • Identify financial tracking reporting requirements and provide user input to systems enhancements, as required;
  • Use corporate financial systems (SAP, SHAMIS) and a variety of software applications (spreadsheets, databases, word processing, etc).
  • Attention to detail;
  • Excellent time management, organizational, and interpersonal skills;
  • Flexible and adaptable to change;
  • Possess strong client service capabilities;
  • Able to demonstrate tact and diplomacy;
  • Able to exercise discretion and confidentiality.