Executive Assistant to the Managing Director
4 weeks ago
About Bayshore HealthCare
Bayshore HealthCare is a leading provider of home and community health care services in Canada. As a Canadian-owned company, we take pride in our commitment to excellence and our reputation as a Platinum member of Canada's Best Managed Companies Program since 2006. We have also been recognized as a Best Practice Spotlight Organization by the Registered Nurses' Association of Ontario in 2015 and have been named one of Canada's Best Employers by Forbes in 2023.
Job Summary
We are seeking an experienced Executive Assistant to provide high-level administrative support to our Managing Director and Senior Operations Team. The successful candidate will be responsible for managing the Managing Director's calendar, coordinating meetings and events, and ensuring the team is well-prepared and organized. This is a key role that requires a high level of discretion, tact, and diplomacy, as well as excellent communication and organizational skills.
Key Responsibilities
- Manage the Managing Director's calendar and coordinate meetings, appointments, and events
- Ensure the Managing Director and Senior Operations Team are prepared for meetings and have all necessary information
- Handle travel arrangements for the Managing Director, including booking flights, hotels, and transportation
- Organize email correspondence for the Managing Director and ensure timely responses to priority items
- Manage confidential communication and information, and respond to sensitive internal and external inquiries
- Work with the Director of Priorities & Planning to arrange Senior Operations Team meetings, take minutes, and follow up on action items
- Ensure a high-functioning administrative system for correspondence, document storage, and retrieval
- Provide exceptional customer service to internal and external stakeholders
- Support operational initiatives, including scheduling, documenting, and tracking deliverables and action items
Requirements
- Post-secondary education in business administration, office management, or a related field
- 3-5 years of related experience, preferably as an Executive Assistant or Administrative Assistant to a senior-level director/VP
- Experience working in home care, healthcare, or senior services is an asset
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
- Excellent interpersonal and organizational skills, with the ability to prioritize and follow up on responsibilities with minimal supervision
- High level of sound and independent judgment, with the ability to make informed decisions
What We Offer
Bayshore HealthCare offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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