Executive Assistant to the Managing Director
4 weeks ago
Bayshore HealthCare is a leading provider of home and community health care services in Canada. As a Platinum member of Canada's Best Managed Companies Program, we strive to deliver exceptional care to our clients. Our commitment to excellence has earned us recognition as a Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario and a spot on Canada's Best Employers Forbes 2023 list.
The Executive Assistant to the Managing Director & Senior Operations Team plays a vital role in the success of our Home Care Solutions Division. This individual will provide administrative support to the Managing Director and Senior Team, ensuring they are equipped to excel in their roles. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities- Manage the calendar of the Managing Director, coordinating meetings, appointments, and events.
- Ensure the Managing Director and Senior Team are prepared for meetings, organized, and aware of commitments, timelines, and deliverables.
- Handle travel arrangements for the Managing Director, including booking flights, hotels, transportation, and managing travel itineraries.
- Organize email correspondence for the Managing Director, ensuring all priority items are addressed and timelines for responses are met.
- Manage confidential communication and information professionally, responding to sensitive internal and external inquiries.
- Work with the Director, Planning & Priorities to arrange Senior Operations Team meetings, take minutes, and follow up on action items.
- Ensure a high-functioning administrative system for correspondence, document storage, and retrieval.
- Communicate professionally with individuals inside and outside the organization, liaising with other members of the Senior Leadership Team, Government representatives, and serving as a professional ambassador for the division and Bayshore.
- Provide support to operational initiatives, such as scheduling, documenting, and tracking deliverables and action items.
- Support the resolution of operational issues and risks by assisting in follow-up actions and communication.
- Post-secondary education in business administration, office management, or a related field.
- 3-5 years of related experience, or any combination of equivalent education and experience, with knowledge of project management.
- Experience as an Executive Assistant or Administrative Assistant to a senior-level director/VP is required, or experience in a busy, multi-person office environment.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Excellent interpersonal skills, including discretion in handling sensitive and confidential matters.
- Superior organizational and time management skills, with the ability to prioritize and follow up on responsibilities with minimal supervision.
- High-level sound and independent judgment, with the ability to make informed decisions.
- Attention to detail.
- Strong work ethic, with the ability to handle pressure in a fast-paced environment.
- Strong commitment to continual learning.
- Excellent written and spoken English language skills.
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Executive Assistant to the Managing Director
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Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services, proudly showcasing its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario....
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Executive Assistant to the Managing Director
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Mississauga, Ontario, Canada Bayshore HealthCare Full timeJob DescriptionBayshore HealthCare is a leading provider of home and community health care services, proudly showcasing its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario....
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