Office Operations Coordinator

4 weeks ago


Halton Hills, Ontario, Canada MAJESTIC MINDS MENTAL HEALTH & AUTISM SERVICES Full time

Job Summary: We are seeking an experienced Office Administrator to join our team at Majestic Minds Mental Health & Autism Services. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.

Key Responsibilities:

  • Implement new administrative procedures and review existing ones to ensure efficiency and effectiveness.
  • Delegate work to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including administering policies and procedures related to the release of records.
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Perform data entry and train staff as needed.
  • Oversee and co-ordinate office administrative procedures, resolve conflict situations, and commission systems and components.
  • Coach and monitor staff performance, and oversee payroll administration.
  • Plan and control budget and expenditures.

Requirements:

  • 1 year to less than 2 years of experience in an administrative role.
  • Permanent position, 35 hours per week.
  • Fluency in English.


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