Project Support Specialist

3 weeks ago

Burnaby, British Columbia, Canada Brown and Caldwell Full time
About the Role

Brown and Caldwell is seeking a highly skilled Design Coordinator to support projects in our Western Business Unit.

This role will be based in our Vancouver office, with a hybrid work arrangement allowing for flexibility and work-life balance.

Key Responsibilities
  • Assist project managers, design managers, and project analysts with design-related project kick-off activities, including development of a work breakdown structure, project management plan, project schedule, and identification of key project success metrics.
  • Coordinate production of digital and/or hardcopy design submittals (reports, drawings, specifications, etc.) for client review.
  • Produce and oversee specifications, including formatting, tracking, and cross-referencing.
  • Create and maintain master specification lists, drawing lists, action item lists, consolidated comment logs, decision logs, and other design-related lists/logs as needed.
  • Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA/QC plan, and maintain documentation of QA/QC (approvals, markups, etc.).
  • Set up workflows and review sessions through Bluebeam Studio.
  • Create and manage internal project design, QC, and deliverable schedules.
  • Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
  • Coordinate and complete construction administration tasks, including preparing addenda and conformed documents of the technical specifications and drawings.
  • Track, log, and distribute contractor submittals, RFIs, and Change Orders for internal review and client review.
  • Assist with daily local project and national design needs, as assigned by the design manager, project manager, design coordinator lead, and technical staff.
  • Work closely with design managers to lead the design team coordination and communication, building relationships with design managers and team members, and proactively identifying work assignments that need to be completed.
Requirements
  • Minimum two years' experience in a professional office setting required; experience in project coordination and construction specification standards/EJCDC in the A&E and construction industry preferred.
  • Highly proficient in Microsoft Word, Excel, and Outlook; Power Point, Project, SharePoint, Bluebeam, and ProjectWise skills are a plus.
  • Ability to anticipate project needs and identify work assignments independently.
  • Comfortable working directly with senior managers and technical staff.
  • Good communication skills (written and verbal) are essential.
  • Proactive and self-motivated with a desire to learn and grow in the role.
  • Ability to multi-task and prioritize required.
  • Ability to work both independently and in a team environment required.
  • Ability to work under multiple deadline pressures required.
  • Skilled in problem-solving.
  • Willing to work occasional overtime.
Benefits and Compensation

Brown and Caldwell offers a comprehensive benefits package that promotes employee health, performance, and success, including medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, and parental leave.

The salary range for this position is $87,000 - $119,000, with performance-based bonus eligibility and other compensation opportunities.

About Brown and Caldwell

Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific.

We strive to be the company of choice for our clients and employees, delivering exceptional quality, collaboration, and innovation in all aspects of our work.

Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities.

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