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Project Coordinator

2 months ago

Ottawa, Ontario, Canada MMIST Full time

About the Role

MMIST is seeking a highly skilled Project Administrator to join our dynamic team in Ottawa. As a key member of our program management function, you will be responsible for developing, executing, and sustaining project management tools, including Jira and Big Picture, to ensure effective labor loading and program management.

Key Responsibilities

  • Develop and maintain a comprehensive project schedule management system using Jira and Big Picture.
  • Collaborate with Project Managers to ensure accurate entry, tracking, and communication of project milestones, work packages, and deliverables.
  • Labor Loading and Resource Management: Develop and sustain a comprehensive resource management system using Jira and Big Picture to manage labor loading and resource allocation across projects.
  • Monitor resource availability and work with Project Managers to optimize assignments to meet project timelines and objectives.
  • Propose strategies for maintaining projects on time and within allocated budget.
  • Stakeholder Coordination: Facilitate communication and coordination among project teams, departments, and external stakeholders.
  • Gather and drive work package labor estimate entry from all stakeholders within Jira, allowing for accurate aggregation of resourcing estimates for a comprehensive global total across the organization.
  • Content Management: Oversee the management and organization of project-related content within Jira and Big Picture.
  • Ensure all project documentation, tasks, and updates are accurately recorded and accessible to relevant stakeholders.
  • Generate and distribute detailed project status reports.
  • Analyze project performance data, identify potential risks, and recommend corrective actions to keep projects on track.
  • Identify opportunities for process improvements within the program management function.
  • Implement best practices to enhance efficiency and effectiveness in project execution.

Requirements

  • Strong previous experience in project coordination, project administration, project scheduling, program management, or another related role.
  • Excellent proficiency with Jira and ideally Big Picture for project scheduling, labor loading, and content management. (transferable experience with Asana, Kantata, Smartsheet etc will also be considered)
  • Knowledge of project management methodologies and best practices.
  • Certification in project management (PMP, CAPM, PMI-SP, or similar) is a plus. Experience with electromechanical engineering projects would also be an asset.

Compliance Statement

This position may require exposure to export-controlled information and is subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.

MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.