Administrative Coordinator

1 month ago

Airdrie, Alberta, Canada Clover Hill Construction Ltd. Full time
Job Title: Administrative Assistant

Clover Hill Construction Ltd. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to staff and management team
  • Coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Review HR projects to ensure compliance with laws and regulations
  • Supervise other workers
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
Requirements:
  • 5-10 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Ability to multitask and prioritize tasks
  • Excellent problem-solving skills
  • Ability to maintain confidentiality
  • Ability to work in a fast-paced environment
  • Ability to work under pressure and meet deadlines
  • Ability to adapt to changing priorities and circumstances
  • Ability to maintain a high level of accuracy and attention to detail
Working Conditions:
  • Fast-paced office environment
  • Ability to work independently and as part of a team
  • Ability to multitask and prioritize tasks
  • Ability to work in a fast-paced environment
  • Ability to work under pressure and meet deadlines
Language:
  • English
Education:
  • Secondary (high) school graduation certificate
Experience:
  • 1 year to less than 2 years
Budgetary Responsibility:
  • $500,001 - $1,500,000
Transportation/Travel Information:
  • Public transportation is available
Work Conditions and Physical Capabilities:
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
Personal Suitability:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

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