Litigation Legal Assistant

6 days ago

Montreal, Quebec, Canada Davies Ward Phillips & Vineberg LLP Full time
About Davies

Davies is a top-tier Canadian law firm that excels in high-stakes matters. With offices in Montréal, Toronto, and New York, we consistently find ourselves at the centre of the most challenging deals and cases in Canada and abroad.

A Collaborative Environment

We have created a collaborative environment where team members of all backgrounds feel appreciated and encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

We are seeking a legal assistant with experience in commercial litigation to join our team of legal support professionals at our Montréal office. The successful applicant will provide complete legal and administrative support to two to three litigation lawyers.

Key Responsibilities
  • Draft correspondence and prepare and revise legal documents
  • Finalize proceedings for notification and court filing as applicable
  • Communicate and liaise with bailiffs and court representatives
  • Take part in swearing-in activities as needed
  • Monitor procedural delays
  • Manage deadlines, plan meetings and appointments, and update lawyers' calendars
  • Organize lawyers' business trips and make necessary reservations
  • Revise and proofread documents for grammar, formatting, and compliance with legal requirements and Davies' visual identity
  • Manage files, documents, and folders using a number of storage and archiving applications such as Closing Folders, Sharefile, virtual data rooms
  • Assist lawyers with business development projects and keep professional contacts database up to date
  • Process data (time, expenses) and open files
  • Liaise with clients, colleagues, support departments, including our Business Centre, and external parties
  • Follow up on billing of lawyers' matters in tandem with Billing Specialists
  • Transcribe dictations, audio notes, and other recordings
  • Participate in the successful onboarding of new team members
  • Perform any related administrative task
Qualifications
  • Attestation of Collegial Studies (ACS) in legal secretarial studies or Diploma of Collegial Studies (DCS) in office systems technology; Diploma of Collegial Studies (DCS) in paralegal technology would be an asset
  • At least ten years of relevant experience, including in a professional services firm
  • Knowledge of Federal Court, Tax Court of Canada, and Supreme Court of Canada proceedings would be an asset
  • In-depth knowledge of Québec litigation proceedings would be an asset
  • Excellent oral and written communication skills in English and French
  • In-depth knowledge of the Microsoft Office Suite
  • Team player with strong organizational skills and attention to detail
  • Ability to act proactively, demonstrate motivation, and anticipate needs
  • Ability to manage priorities and work within tight deadlines
  • Discretion, critical thinking, and good judgment

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