Event Management Director, Special Events and Partnerships

1 month ago

Sudbury, Ontario, Canada Science North Full time
About Science North

Science North is a leading science centre located in Sudbury, Ontario. Our mission is to inspire people of all ages to explore the wonders of science and technology.

About the Role

We are seeking an experienced Event Management Director to lead our Special Events and Partnerships team. This role will be responsible for overseeing the planning and execution of various events, including weddings, corporate conferences, holiday parties, and Science North's own events such as Nightlife on the Rock and Canada Day.

Key Responsibilities
  • Develop and implement sales strategies to maximize revenue and maintain profitability.
  • Foster positive relationships with clients, partners, and the community, serving as an ambassador for Science North at all events and external engagements.
  • Collaborate with internal teams and external suppliers to organize and execute events.
  • Lead the planning of event logistics, including setup, floor plans, and vendor management.
  • Optimize collaborative efforts with caterers and other service providers to enhance event quality.
  • Coordinate logistics and lead internal events such as Canada Day, Nightlife on the Rock, and the annual Halloween event.
  • Ensure all internal events align with Science North's brand standards and safety protocols, creating memorable experiences for attendees.
  • Oversee event-specific requirements, such as themed decorations, special audiovisual needs, and tailored guest experiences.
  • Oversee the planning, execution, and post-event evaluation of all internal and external events.
  • Submit accurate and timely financial reports, monitor expenses, and ensure precise billing.
  • Manage event files, databases, and reports, maintaining up-to-date information for stakeholders.
Requirements
  • Minimum 5 years of diverse event management experience.
  • Demonstrated leadership skills.
  • Superior expertise in using Microsoft Office Suite applications.
  • Exceptional interpersonal skills and the ability to foster productive working relationships.
  • A resourceful and creative approach to problem solving.
  • A positive attitude that can easily adapt to situations and changing event demands.
  • Excellent time management and multi-tasking skills to meet strict deadlines.
  • Strong written and verbal communication skills and outstanding organizational skills.
  • Demonstrated attention to detail.
  • A valid G driver's license in good standing with a 3-year clean driving abstract.
What We Offer
  • Competitive salary starting at $53,700 per year, with opportunities for annual performance-based increases.
  • Comprehensive group benefit package, including medical, dental, vision, paramedical, life/travel insurance, short and long-term disability coverage, 24/7 telemedicine access, wellness spending account/onsite physio/chiro services.
  • Pension plan after one year of service.
  • Science North annual family membership.
  • Onsite gym.
  • Free or discounted admission to other attractions outside Sudbury, Science North facilities and program discounts, fitness membership contribution, on-site parking, on-site gym.
  • Minimum 4 weeks vacation with incremental entitlements of one week after 5 and 10 years of service.

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