Immigration Law Support Specialist

1 week ago

Toronto, Ontario, Canada MindJeweller Immigration Services Inc. Full time

Join MindJeweller Immigration Services Inc. as an Immigration Law Support Specialist, responsible for providing high-quality support to our immigration law team.

About the Role:

We are seeking a highly organized and detail-oriented professional to assist with administrative tasks, coordinate workflows, and maintain accurate records. The ideal candidate will possess excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.

Key Responsibilities:
  • Coordinate information flows to ensure seamless communication between team members and stakeholders;
  • Manage incoming mail, emails, and other materials to prioritize tasks and maintain productivity;
  • Schedule appointments, confirm bookings, and make travel arrangements as needed;
  • Supervise staff, provide training, and mentor junior team members to enhance their skills and knowledge;
  • Maintain accurate and up-to-date filing systems, including digital records and physical files;
  • Record and prepare meeting minutes, court transcripts, and other documents to ensure compliance with legal procedures;
  • Determine and establish office procedures, routines, and protocols to optimize efficiency;
  • Prepare financial statements, reports, and correspondence to facilitate smooth operations;
  • Review and proofread documents, contracts, and other materials to ensure accuracy and adherence to company standards;
  • Perform basic bookkeeping tasks, including data entry and reconciliation.
Required Skills and Qualifications:
  • Possess a secondary (high) school graduation certificate or equivalent;
  • Have at least 1 year of experience in a related field, preferably in a law firm or immigration services organization;
  • Be proficient in Microsoft Office applications, including Word, Excel, Outlook, and Access;
  • Have knowledge of QuickBooks and Adobe Acrobat Reader;
  • Excellent oral and written communication skills, with the ability to communicate complex information effectively;
  • Ability to multitask, prioritize tasks, and manage time efficiently;
  • Strong attention to detail, with a focus on accuracy and quality;
  • Ability to work independently and as part of a team, with excellent interpersonal skills;
  • Adaptability and flexibility to meet changing priorities and deadlines.
Benefits:
  • A competitive salary range of $45,000 - $60,000 per year, depending on experience;
  • Ongoing training and professional development opportunities to enhance skills and knowledge;
  • A dynamic and supportive work environment with a team-oriented culture;
  • The opportunity to work with a reputable and growing organization in the immigration services sector.
Estimated Salary: $52,500

Language: English

Hours: 30 hours per week

Work Term: Permanent

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