Administrative Support Specialist

4 weeks ago

Selkirk, Manitoba, Canada Manitoba Government Full time

Job Summary

This Administrative Support Specialist position is part of the Department of Families, working as part of an administrative team providing support to a wide range of service delivery staff. The successful candidate will interact with the general public and a variety of professional and managerial staff, performing a variety of clerical and administrative duties.

Key Responsibilities

  • Front reception and word processing of confidential documents
  • Preparing, setting up and maintaining file systems of various programs
  • Recording attendance, processing incoming and outgoing mail, and redirecting telephone calls and written messages to staff
  • Providing clerical/administrative support to other members of the administrative support team and administrative support to a child abuse committee
  • Clerical financial duties, such as preparing invoices for payment, as assigned

Requirements

  • Experience performing clerical and administrative duties in an office environment
  • Experience performing accounting transactions, including accounts payable, accounts receivable, and/or reconciliations
  • Strong organizational and time management skills with the ability to prioritize workloads and effectively manage deadlines
  • Ability to work with a high level of accuracy, thoroughness, and attention to detail
  • Excellent interpersonal skills with the ability to work effectively as part of a team
  • Ability to manage confidential and sensitive information
  • Experience and proficiency with Microsoft Office (Word, Excel, and Outlook)
  • Effective written and verbal communication skills
  • Ability to work independently with minimal supervision
  • Experience with interpreting and applying legislation, regulations, policies, and/or procedures

Preferred Qualifications

  • Experience working with SAP or an equivalent software
  • Completion of an accredited program in business administration, law, or administrative support, as well as other relevant post-secondary education or training
  • Experience working in a social services-related environment, especially in the area of child abuse

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