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Administrative Coordinator

2 months ago

Portugal CoveSt Philip's, Canada Fifth Wheel Transport Ltd Full time
Job Summary

Fifth Wheel Transport Ltd is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team and ensure timely communication
  • Motivate staff and promote a positive work environment
  • Establish and implement policies and procedures to ensure efficient office operations
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments, manage contracts, and oversee the preparation of reports
  • Manage training and development strategies, answer telephone and electronic enquiries, and compile data and statistics
  • Oversee the preparation of reports, order office supplies, and maintain inventory
  • Arrange travel, related itineraries, and make reservations, greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents, conduct performance reviews, and evaluate work environments
Requirements
  • 1 year to less than 2 years of experience in an administrative role
  • Permanent employment
  • English as the primary language of work
  • 30 to 40 hours per week
Working Conditions

This is a permanent, full-time position with a regular schedule. The successful candidate will be required to work in a fast-paced office environment and must be able to multitask and prioritize tasks effectively.