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Procurement Specialist

2 months ago

Courtenay, British Columbia, Canada North Island College Full time
Job Summary

The Procurement Specialist will be responsible for the procurement of materials and supplies to support the retail operations of North Island College. This includes merchandise review, inventory management, and liaison with faculty and department chairs.

Key Responsibilities
  • Develop and establish continuous sources of supply, negotiate prices and terms, and ensure vendors comply with all terms, conditions, and delivery.
  • Assist in the development of a strong policy framework for college purchasing within the provincial framework.
  • Responsible for adhering to external legal requirements regarding procurement, such as new legislation, Provincial purchasing standards, and GST regulations.
  • Initiate, develop, and implement purchasing procedures, processes, and best practices that align and support College policies.
  • Responsible for the continuous reconciliation and review of retail inventory, including reporting, reviewing, and resolving any discrepancies.
  • Support the Retail department staff by providing functional support and guidance as required.
  • Maintain the approved vendor list, communicate the College's expectations to vendors, and analyze performance of vendors.
  • Effective and professional communications with college management and staff to develop collaborative relations with college staff, suppliers, and other relevant groups.
Requirements
  • Post-secondary diploma and SCMP – Supply Chain Management designation.
  • 3 years progressive purchasing experience in a complex environment, preferably in a post-secondary institution or comparable public sector organization.
Preferred Qualifications
  • Demonstrated interpersonal, verbal, and written communication skills plus strong organizational and problem-solving capabilities.
  • Capability to work independently and to prioritize multiple projects, tasks, and responsibilities.
  • Knowledge of North Island College policies and procedures as they pertain to the Finance department.
  • Knowledge and experience with Win Prism Inventory Management as well as Colleague – Finance Systems.