Administrative Coordinator

3 weeks ago

Cambridge, Ontario, Canada B-TOWN SAFETY Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at B-TOWN SAFETY. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our office, ensuring seamless communication and coordination with colleagues and clients.

Key Responsibilities
  • Manage and coordinate daily office operations, including scheduling appointments, maintaining calendars, and ensuring timely completion of tasks.
  • Provide exceptional customer service, responding to inquiries, and resolving issues in a professional and courteous manner.
  • Prepare and distribute meeting minutes, reports, and other documents as required.
  • Maintain accurate and up-to-date records, databases, and filing systems.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Perform various administrative tasks, such as data entry, mail sorting, and supply ordering.
  • Develop and implement efficient office procedures and routines to improve productivity and workflow.
Requirements
  • Secondary (high) school graduation certificate.
  • 1 to less than 7 months of experience in an administrative role.
  • Excellent communication, organizational, and time management skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Proficiency in Microsoft Office and other productivity software.
Work Conditions and Physical Capabilities
  • Fast-paced office environment.
  • Attention to detail and ability to multitask.
Personal Suitability
  • Organized and methodical approach to work.
  • Team player with excellent communication skills.
  • Client-focused and reliable.
  • Strong time management and prioritization skills.

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