Administrative Assistant

3 hours ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time
About Our Opportunity

We are seeking an experienced Administrative Assistant to join our team at the Office of African Nova Scotian Affairs. As an Administrative Assistant, you will provide a broad range of office management, technical, and administrative services to professional and technical staff. You will interact with department staff, industry clients, external partners, federal/provincial government representatives, and the general public and the African Nova Scotian community.

Primary Accountabilities
  • Support the Office of African Nova Scotian Affairs by tracking routine and non-routine correspondence, memos, and documentation.
  • Respond to and direct incoming calls, emails, and inquiries.
  • Coordinate calendars, meetings, and agendas, and maintain filing records and retrieval systems.
  • Assist with monitoring budget-related documents.
  • Perform other routine day-to-day operational tasks, including tracking and ordering supplies, and maintaining office equipment.
  • Prepare reports and presentation materials.
  • Other duties as required.
Qualifications and Experience

You have completed a 1-year secretarial/business administration diploma, and three years of related experience, or an equivalent combination of training and experience may be acceptable.

As the successful candidate, you have:

  • Strong written and verbal communication (including editing) skills.
  • Excellent organizational, interpersonal, and a high degree of judgment and initiative in responding to matters as they arise.
  • Ability to communicate effectively with a variety of people, including clients, community members, key partners, industry members, and all levels of government staff.
  • Demonstrated organizational skills, including the ability to run a bring forward/reminder system, coordinating and arranging meetings, travel/accommodations.
  • Experience with ordering and receiving supplies and processing invoices for payment.
  • Experience with general filing, records management, and database management.
  • Experience contributing to the development of administrative process improvement/standards.
  • Demonstrated ability to work under limited supervision to prioritize work demands and meet deadlines while exercising appropriate judgment.
Benefits

As a Government of Nova Scotia employee, you will have access to a wide range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

What We Offer
  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in we have forward-thinking policies and strategies.
  • Multiple Career Paths.

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