Receptionist Coordinator

5 days ago

Leduc, Canada SUNTREE DAYCARE & OSC CENTRE Full time
About the Role

We are seeking a highly organized and detail-oriented Receptionist to join our team at Suntree Daycare & OSC Centre. As a key member of our administrative team, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our front desk.

Key Responsibilities
  • Greeting and Directing Visitors

You will be the first point of contact for our visitors, including parents, staff, and vendors. Your warm and welcoming demeanor will set the tone for their experience at our centre.

Managing Office Supplies

You will be responsible for ordering and maintaining our office supplies, ensuring that we have everything we need to operate efficiently.

Scheduling and Confirming Appointments

You will be the primary point of contact for scheduling appointments and confirming details with our staff and external partners.

Handling Invoices and Payments

You will be responsible for processing invoices and payments, ensuring that our financial transactions are accurate and up-to-date.

Maintaining Records and Logs

You will be responsible for maintaining accurate records and logs, including staff attendance, visitor records, and other administrative data.

Performing Clerical Duties

You will be responsible for performing various clerical duties, including filing, sorting, and distributing mail, as well as other administrative tasks as needed.

Answering Phones and Relaying Messages

You will be the primary point of contact for phone calls and messages, ensuring that our staff and visitors are informed and up-to-date.

Work Environment and Physical Demands
  • Fast-Paced Environment

You will be working in a fast-paced environment, with multiple tasks and responsibilities to manage.

Repetitive Tasks

You will be performing repetitive tasks, including data entry, filing, and other administrative duties.

Requirements
  • Legally Eligible to Work in Canada

You must be legally eligible to work in Canada to be considered for this role.

Previous Experience in a Similar Role

You will have previous experience in a similar role, with a strong understanding of administrative procedures and protocols.

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