Administrative Support Specialist

4 weeks ago


WhitchurchStouffville, Ontario, Canada Ares Infrastructure Incorporated Full time

Ares Infrastructure Incorporated is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and other events. They will also be responsible for opening and distributing mail, recording and preparing minutes of meetings, and determining and establishing office procedures and routines.

Key Responsibilities
  • Arrange and co-ordinate seminars, conferences, and other events
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
Requirements
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic mail
Work Environment
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Ability to work independently
  • Ability to multitask
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Quick learner


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