Costing and Training Coordinator

2 weeks ago

Langley, Canada Hall Constructors Full time

At Hall Constructors, we are seeking a highly skilled Costing and Training Coordinator to support our costing department and assist with training-related administrative tasks.

The ideal candidate will have a strong background in administrative experience, with a focus on large data sets and complex workbooks. They will also possess excellent communication and organizational skills, with the ability to work effectively within a team environment.

Key Responsibilities:

Costing Support:

  • Create and maintain spreadsheets for job costing.
  • Enter data for equipment costs and fuel expenses.
  • Verify that invoices and tickets are coded to the proper job and cost code.
  • Create cost codes for various job functions.
  • Ensure timely processing of tickets and invoices in accordance with internal requirements.
  • Collaborate with field crews to ensure accurate and timely costing reports.
  • Support transaction processing related to job costing, time entry, billing, and third-party invoice processing.
  • Assess and report on both active and closed projects.

Training Support:

  • Book training courses and track staff training hours.
  • Upload certificates and training records to the company LMS.
  • Maintain accurate records of training activities and employee progress.
  • Perform general administrative responsibilities, such as saving forms and certificates to employee profiles.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel).
  • Basic understanding of project job costing, time entry, and billing processes.
  • Knowledge of job costing and learning management tools is an asset.
  • LMS Management.

Interpersonal Skills:

  • Detail-oriented and thrives in structured, process-driven environments.
  • Strong verbal and written communication skills.
  • Effective organizational skills and ability to prioritize workload.
  • Analytical and self-motivated problem solver.
  • Ability to work under pressure and meet tight deadlines.
  • Quick learner who can apply knowledge to tasks effectively.
  • Able to work effectively within a team environment.

Qualifications:

  • Administrative experience.
  • Experience with large data sets and complex workbooks.
  • Ability to interact with multiple stakeholders.
  • Experience in construction or related fields is an asset.

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