Senior Administrative Professional
4 weeks ago
Odgers Berndtson is a global leader in executive search, providing an integrated approach to talent management. We identify, assess, and support compelling leaders who make strong candidates for leadership teams that significantly impact businesses and communities.
We are looking for a highly motivated Executive Assistant/Project Coordinator to join our Calgary office. The position will be responsible for managing the reception desk, providing general office services support, and supporting the delivery of project outcomes.
SalaryThe estimated annual salary for this role is $64,002, commensurate with experience.
Job DescriptionMain Responsibilities:- Conduct research and compile data to prepare, coordinate, format, and standardize documents needed for business development and search delivery.
- Create, maintain, and update accurate records of ongoing business development and search assignments.
- Maintain and manage partners' calendars, schedule, and update meetings.
- Fulfill partners' business requirements in a timely and successful manner, including travel arrangements.
- Analyze and handle incoming/outgoing correspondence in a professional and efficient manner.
- Track expenses for partners and submit using the accounting platform for approval.
- Develop a strong understanding of and ability to use the Salesforce database to capture project-related activities.
- Assist in daily follow-up of correspondence as required.
- Arrange and serve client & candidate food and beverage requirements.
- Support planning, organizing, and hosting office/social events.
- Completion of secondary school.
- University graduate with 1+ years' experience with global executive search firms.
- Experience in a related administrative role is required, with proficiency in Microsoft Office.
- Strong organizational and project management abilities.
- Strong interpersonal, communication, and written skills.
Eligible for discretionary bonuses and/or salary increases in accordance with company policy. Eligible for dental insurance, disability insurance, and extended medical insurance.
Others:Odgers Berndtson is deeply committed to diversity, equity, and inclusion and encourages applicants from all equity-deserving groups. We thank all applicants but regret that we are only able to personally contact those individuals whose backgrounds best match the requirements for the role.
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