Legal Assistant, Labour + Employment Professional

2 weeks ago

Toronto, Ontario, Canada Dentons Full time

Job Summary:

The Legal Assistant within our Employment Labour Department requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Employment Labour practice and also possess proven abilities to proactively support the management of the practice, including client relationship management.

Key Responsibilities:

  • Manage communications and correspondence by phone, voicemail, email, and mail
  • Provide administrative support, including routine filing, faxing, photocopying, mail sorting, drafting correspondence, transcribing dictation, documentation, and assisting other team members as required
  • Review, proofread, and prepare client and other business materials, including client documents, reports, memos, briefings, presentations, forms, and other items ensuring accuracy and completeness
  • Arrange for service and filing of documents and related instructions to process servers agents, and for periodic acceptance of service of documents
  • Prepare and maintain a system for routine file review bring-forward, diarizing court dates, meetings, and appointments
  • Process incoming and outgoing mail, including maintenance of email accounts
  • Deal with and respond to client inquiries and conducting follow-up as required
  • Manage files and records per the policy of the firm and maintaining precedent systems as may be required
  • Manage calendars, schedule arrange meetings, send invitations, and reminders
  • Coordinate and arrange travel, including hotel, flight, and transportation reservations
  • Submit business travel expenses for reimbursement
  • Draft and prepare correspondence, accounts, various court documents, and forms
  • Enter and maintain lawyers time entries and coordinate with Accounting Department as required
  • Manage, maintain, and update contacts, client files, and client matter lists
  • Arrange couriers and deliveries ensuring time-sensitive materials are received on time
  • Actively support the Legal Support Team in accordance with the firms standards and best practices
  • Other duties as assigned

Requirements:

  • Post-secondary education in Legal Administration and/or Law Clerk Diploma preferred
  • Minimum of 5 years work experience in a legal environment with exposure to Litigation or Employment Labour law
  • Sound understanding of court procedures and the HRTO Rules
  • Strong interpersonal and communication skills both verbal and written
  • Passion for working in a team environment willing to help others and comfortable with sharing work assignments
  • Attention to detail, proofreading, and accuracy are required; proven ability to produce a high quality and quantity of work under tight timelines
  • Technical proficiency in Microsoft Office applications
  • Minimum 60 wpm typing speed
  • Experience transcribing dictation
  • Knowledge of accounting time entry systems and document management systems Elite and iManage
  • Excellent organizational and follow-up skills ability to exercise sound judgment in setting priorities
  • A high level of discretion sensitivity and confidentiality
  • Professional client and telephone manner and a proven track record of working with confidential information
  • Able to work independently in a fast-paced team-oriented environment
  • Must have excellent problem-solving skills and the ability to work with little instruction
  • Professionalism demonstrated with colleagues and clients both in person and by phone
  • Responsive and proactive

About Dentons:

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results along with uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80 countries.

Benefits and Perks:

Dentons offers a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans paid time off savings plans fitness subsidy parental leave top-up and more our benefits are flexible aligned to our core values and support the various needs of our people.

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