Procurement Specialist

4 weeks ago

Hamilton, Ontario, Canada Apex Systems Full time

Job Summary:

We are seeking a highly skilled Procurement Specialist to join our team at Apex Systems. As a Procurement Specialist, you will be responsible for assisting in the operation of an effective and efficient procurement and supply chain function for our organization and its affiliates.

Key Responsibilities:

  • Support the implementation of strategic sourcing of goods and services in execution of business strategies and operations
  • Assist with the design and implementation of processes and controls over vendor relationships, purchases, and inventory management
  • Aid in ensuring adherence to corporate procurement policies, including Request for Proposals (RFPs), conflict of interest, and signing authorities
  • Assist in establishing relationships with vendors and negotiating vendor terms, including pricing and payment terms
  • Help maintain an approved vendor list, identify essential suppliers/vendors for assessment, and set up vendors in the Dynamics Great Plains (GP) finance system and/or other procurement platforms
  • Prepare and amend purchasing transaction documents, including Purchase Orders, requisitions, etc., in a timely manner
  • Maintain open communication with vendors regarding buying opportunities, order status, delays/shortages, and delivery of goods and services
  • Develop, manage, and validate to current Good Manufacturing Practices (cGMP) a systematic process, including both paper-based and electronic solutions, to support biotechnology-based material, consumable, and reagent supply and inventory forecasting
  • Follow up with vendors on the status of purchases on back order
  • Manage shipment-related issues with vendors and customs brokers
  • Assist, investigate, and resolve purchase order, invoice, and receiving variances
  • Respond to queries from vendors and internal business operations
  • Review and analyze purchasing data, trends, and budget vs. actual results
  • Assist with and recommend enhancements to GP and other IT platforms used by the organization

Requirements:

  • College diploma required, Bachelor's degree preferred in Life Sciences, Finance, or Business Administration
  • 1-3 years of procurement or supply chain experience, preferably within a life sciences or healthcare organization
  • Past experience in a customer service role (retail, restaurant, etc.)
  • Ability to process a high volume of transactions with speed and accuracy
  • Experience in initiating and managing vendor relationships
  • High degree of professionalism, with a sense of urgency and dedicated internal customer service abilities
  • Highly attentive to detail with strong clerical and organizational skills
  • Excellent communication skills (both verbal and written); must be able to communicate clearly and effectively with all levels of the organization
  • Demonstrated ability to operate both independently and collaboratively in a team environment; multi-task and shift priorities, as necessary

About Apex Systems:

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

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