Office Administrative Assistant
4 days ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Boulevard Homes Real Estate Limited.
Job Summary:The successful candidate will be responsible for providing administrative support to our real estate team, including scheduling appointments, managing contracts, and maintaining accurate records.
Key Responsibilities:- Scheduling and Coordination: Schedule and confirm appointments, meetings, and travel arrangements for the real estate team.
- Contract Management: Manage contracts, agreements, and other documents related to real estate transactions.
- Record Keeping: Maintain accurate and up-to-date records, including reports, statistics, and other information.
- Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
- Office Administration: Oversee the preparation of reports, order office supplies, and maintain inventory.
- Payroll Administration: Assist with payroll administration, including processing payments and maintaining employee records.
- Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
- Customer Service: Greet clients, direct them to contacts or service areas, and provide excellent customer service.
- Documentation: Type and proofread correspondence, forms, and other documents.
- Data Entry: Perform data entry tasks as required.
- Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.
- Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
- Experience: 1 year to less than 2 years of experience in a related field.
- Language: English.
- Computer Skills: Proficient in Google Docs, MS Excel, MS PowerPoint, MS Word, and other relevant software.
- Transportation: Own transportation.
- Work Environment: Real estate office.
- Physical Demands: Ability to work independently, attention to detail, and ability to work with minimal supervision.
- Free Parking: Free parking available on site.
- Team Building Opportunities: Opportunities for team building and professional development.
Please note that this job description is subject to change based on the needs of the company.
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