Facilities Coordinator

6 days ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at the University of Toronto. As a key member of our facilities management team, you will play a critical role in ensuring the smooth operation of our buildings and facilities.

Key Responsibilities:

  • Coordinate and communicate work being performed on facilities to minimize disruptions to daily operations
  • Apply established standards to control the distribution of access to designated University spaces
  • Respond to incidents and notify appropriate staff, supervisors, and/or authorities as required
  • Determine logistical details required for office renovations and moves
  • Conduct routine building inspections
  • Troubleshoot and resolve routine maintenance requests
  • Liaise with stakeholders to coordinate space and resource requirements
  • Liaise between clients and Facilities

Requirements:

  • College Diploma (2 years) or acceptable combination of equivalent education and experience
  • Minimum three years experience in coordinating building management, facilities maintenance, or facilities projects
  • Experience with the delivery of services to multiple client groups (including faculty and students)
  • Proven initiative; attention to detail skills and the ability to juggle multiple tasks and meet difficult deadlines
  • Demonstrated commitment to customer service excellence with a solution-oriented focus
  • Proven ability to work with a variety of clientele, including construction/trades contractors
  • Ability to read floor plans, follow instructions including technical descriptions of systems related to access (e.g. SALTO) and telecommunication (e.g. Microsoft Teams Voice)
  • Mechanical aptitude, manual dexterity, ability to lift and move equipment, and moderately heavy objects
  • Demonstrated intermediate level computer skills with Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent judgment, problem-solving, and organizational skills
  • Good technical writing skills to prepare user documentation
  • Excellent interpersonal skills and oral communication skills

Assets (Nonessential):

  • Experience working in a University or College setting
  • Familiarity with University of Toronto policies and procedures

To be successful in this role, you will be:

  • A communicator
  • A multi-tasker
  • Proactive
  • Resourceful
  • Responsible
  • A team player

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