Administrative Support Specialist

1 week ago


Edmonton, Alberta, Canada Flynn Group of Companies Full time
Job Description:

We are seeking an experienced Administrative Support Specialist to join our team at Flynn Group of Companies in Edmonton, Alberta. As a key member of our administration department, you will be responsible for providing exceptional support to our staff and clients.

Key Responsibilities:
  • High volume file management and ensuring all information is updated and accurate
  • Collection and maintenance of customer contact and relevant information
  • Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
  • Assist with Accounts Payable and Accounts Receivables on Service billings
  • Working with various people to ensure all related documents are present and readily available
  • Preparation and management of various project-related documents, such as work orders, quotes, purchase orders, change orders, etc.
  • Full-cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
  • Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
  • Preparing warranties as required (standard, OIRCA, etc.) as well as insurance requests
  • Creating and closing subcontracts and submitting pay requests
Field Support:
  • Time card collection and review and payroll back-up if required
  • Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
  • Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
  • Other duties as required
Requirements:

To be successful in this role, you must possess:

  • Excellent interpersonal and communication skills, both written and verbal essential
  • Able to pay strong attention to detail
  • Effectively communicate with people at all levels and from various backgrounds
  • Multi-task, meet pressing deadlines, and anticipate client needs
  • Work independently as well in a team-based environment
  • Experience working in a construction environment is an asset
What We Offer:

We offer a competitive salary range of $55,000 - $70,000 per year, depending on experience, plus benefits including:

  • Structured bonus plan
  • RRSP matching
  • Great environment where our motto is "Flynn Family Winning Together"


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