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Administrative Coordinator

1 month ago

Windsor, Ontario, Canada Rocky Motors Inc. Full time
About This Role

At Rocky Motors Inc., we are seeking a skilled Administrative Assistant to support our team in a fast-paced environment. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Schedule and confirm appointments to ensure our team is well-prepared for meetings.
  • Answer telephone and relay telephone calls and messages in a professional and courteous manner.
  • Answer electronic enquiries and provide timely responses to our clients and stakeholders.
  • Order office supplies and maintain inventory to ensure our office is well-stocked and organized.
  • Greet people and direct them to contacts or service areas to provide a welcoming experience for our visitors.
  • Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Provide customer service to our clients and stakeholders, addressing their concerns and resolving issues in a timely and professional manner.
  • Maintain and manage digital database to ensure accurate and up-to-date information is available at all times.
  • Consult with clients after sale to provide ongoing support and ensure their needs are met.
Requirements and Qualifications
  • MS Excel to analyze and present data in a clear and concise manner.
  • MS Outlook to manage our team's email and calendar.
  • MS PowerPoint to create engaging presentations and reports.
  • MS Windows to ensure our computer systems are running smoothly.
  • MS Word to create and edit documents and reports.
  • MS Office to ensure our office software is up-to-date and efficient.
  • Adobe Acrobat Reader to view and edit PDF documents.
  • Electronic mail to communicate with our clients and stakeholders.
Work Environment
  • Ability to work independently to manage multiple tasks and priorities.
  • Fast-paced environment to ensure our office is well-operated and efficient.
  • Tight deadlines to meet our project milestones and deliverables.
  • Attention to detail to ensure accuracy and quality in our work.
  • Repetitive tasks to maintain our office systems and processes.
Personal Suitability
  • Ability to multitask to manage multiple projects and priorities.
  • Excellent oral communication to effectively communicate with our clients and stakeholders.
  • Excellent written communication to create clear and concise reports and documents.
  • Flexibility to adapt to changing priorities and deadlines.
  • Organized to manage our office systems and processes.
  • Team player to collaborate with our staff and stakeholders.
  • Client focus to ensure our clients' needs are met.
  • Reliability to ensure our office is well-operated and efficient.
  • Time management to prioritize tasks and meet deadlines.
Screening Questions
  • Are you available for the advertised start date? Yes/No.
  • Are you currently a student? Yes/No.
  • Are you currently legally able to work in Canada? Yes/No.
  • Are you willing to relocate for this position? Yes/No.
  • Do you currently reside in proximity to the advertised location? Yes/No.
  • Do you have previous experience in this field of employment? Yes/No.