Executive Support Professional

4 days ago

Montreal, Quebec, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

At Fluid, a renowned workforce solutions provider, we are seeking a highly skilled and experienced Executive Support Professional to join our team in Montreal. This is an exceptional opportunity for a motivated individual to work closely with our senior executive team, providing administrative support, coordinating meetings, and managing confidential information.

The ideal candidate will possess a Bachelor's degree in business administration and a minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting senior-level executives. They will have proven expertise in managing complex calendars, travel arrangements, and confidential information, as well as proficiency in MS Office.

We offer a competitive salary range of $65,000 - $90,000 per annum, depending on experience, plus benefits and opportunities for growth and professional development.

The responsibilities of this role include:

  • Managing and maintaining the executive's schedule, including scheduling meetings, appointments, and travel arrangements.
  • Coordinating internal and external meetings, ensuring all logistics, materials, and resources are prepared in advance.
  • Acting as the primary point of contact between the executive and internal/external stakeholders, handling inquiries, correspondence, and phone calls in a professional manner.
  • Organizing and coordinating domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
  • Preparing meeting agendas, taking minutes, and following up on action items to ensure timely completion.
  • Maintaining and organizing confidential files, records, and documents in both electronic and physical formats.
  • Assisting in managing projects and initiatives, tracking progress, and ensuring deadlines are met.
  • Processing expense reports, tracking expenses, and ensuring all receipts and documentation are accurately submitted in a timely manner.
  • Building and maintaining strong relationships with internal teams, clients, partners, and vendors.
  • Handling ad-hoc requests, special projects, and administrative tasks as required to support the executive's needs.
  • Monitoring budgets for travel, meetings, and other activities, ensuring adherence to financial guidelines.
  • Conducting research, gathering information, and providing insights to support decision-making.
  • Assisting with preparing and distributing reports, presentations, and other materials.
  • Arranging and managing all aspects of meetings, conferences, and events, including venue bookings, catering, and technology setup.
  • Ensuring all travel logistics are arranged efficiently and cost-effectively.
  • Drafting, editing, and proofreading emails, reports, presentations, and other documents as needed.

To be successful in this role, you must possess excellent leadership and time, task, and resource management skills, as well as the ability to plan for and keep track of multiple projects and deadlines. You should also be proficient in budget planning and enforcement, human resources, and customer service procedures.

  • Executive Support Professional

    2 weeks ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job OverviewbeBee Professionals in Montréal is seeking a detail-oriented Executive Support Professional to manage daily office operations. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Estimated Salary Range$45,000 - $65,000 per year,...

  • Strategic Executive Support Professional

    1 week ago

    Montreal, Quebec, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

    About the OpportunityWe are seeking a highly skilled and experienced Strategic Executive Support Professional to join our team at Fluid - Solutions de Talents/Workforce Solutions. This is an exceptional opportunity to support our senior executive team and contribute to the success of our organization.The ideal candidate will possess excellent administrative...

  • Executive Support Professional

    4 days ago

    Montreal, Quebec, Canada Randstad Full time

    We are seeking an Administrative Coordinator to join our team in Montreal, Quebec. As a key member of our support staff, you will play a vital role in assisting the executive management team with administrative tasks.About UsOur organization is a non-profit that supports Quebec's farmers by providing resources and advocacy. We are dedicated to promoting...

  • Executive Director of Supply Chain Management

    4 weeks ago

    Montreal, Quebec, Canada Brick Executive Search Full time

    About the RoleWe are seeking an experienced Executive Director of Supply Chain Management to join our client, a leading importer and designer of women's apparel. With over 40 years of experience in the industry, this company is renowned for its innovation and commitment to excellence.As a Senior-level professional, you will be responsible for managing the...

  • Executive Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

    About the RoleWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Fluid - Solutions de Talents/Workforce Solutions in Montréal, Québec. As an integral part of our senior executive team, you will be responsible for managing complex calendars, coordinating meetings and travel arrangements, and handling confidential...

  • Executive Director of Global Sourcing and Production

    2 weeks ago

    Montreal, Quebec, Canada Brick Executive Search Full time

    Senior Sourcing and Production Leader OpportunityWe are searching for a Senior level executive to manage the sourcing strategy within the woven department for ladies' pants, blazers, skirts, and casual items. The ideal candidate will have exceptional negotiation, project management, and leadership skills.About the CompanyFounded in 1978, this leading...

  • Executive Sourcing and Production Director

    4 weeks ago

    Montreal, Quebec, Canada Brick Executive Search Full time

    Brick Executive Search has been retained by a leading importer and designer of women's apparel, renowned for its innovative approach to fashion evolution since 1978. This respected company serves a diverse portfolio of brands and creates private labels for top North American retailers.The company prides itself on fostering a close-knit culture and is...

  • Executive Business Development Professional

    4 weeks ago

    Montreal, Quebec, Canada BioPoint, Inc. Full time

    Unlock Your Leadership PotentialThis is a unique opportunity to launch your management career with BioPoint, Inc. as an Executive Business Development Professional. You will join our Management Development Program, a structured initiative that offers comprehensive training, mentorship, and hands-on experience to help you excel in real-world challenges.The...

  • Executive Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    BeBee Professionals in Montréal is seeking a highly organized and detail-oriented Executive Support Specialist to support the smooth operation of our office.Job Overview:This role involves providing administrative assistance, ensuring that daily tasks are completed efficiently and effectively.Key Responsibilities:Manage phone calls, emails, and office...

  • High-Level Administrative Support Professional

    10 hours ago

    Montreal, Quebec, Canada DHR Global Full time

    About DHR GlobalWe are a leading retained executive search firm dedicated to delivering top-tier leadership solutions worldwide. Our team of experienced professionals works collaboratively to meet the evolving needs of our clients.Job OverviewWe are seeking an exceptionally organized and proactive High-Level Administrative Support Professional to support one...

  • Downtown Montreal Executive Support Specialist

    2 months ago

    Montreal, Quebec, Canada Randstad Full time

    We are seeking a highly organized and proactive Executive Assistant to support the Chief Marketing Officer in our downtown office.This role provides critical executive support in a fast-paced environment, handling administrative duties, coordinating with internal and external clients, and assisting with special projects.The successful candidate will be...

  • Sales Representative Opportunity in Montreal

    4 weeks ago

    Montreal, Quebec, Canada Business Executive Coach Full time

    We are seeking a highly motivated and results-driven Sales Executive to join our team as a key member of the Sales organization. As a Sales Executive, you will be responsible for selling document destruction services to new and existing customers within an assigned territory.Position Purpose:The Sales Executive is accountable for all aspects of sales,...

  • Executive Support Specialist

    2 weeks ago

    Montreal, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    OverviewWe are seeking an organized and detail-oriented Executive Support Specialist to support our office operations in Montréal. This role will involve handling various administrative tasks, ensuring smooth day-to-day office functions.

  • Highly Skilled Executive Support Specialist

    2 weeks ago

    Montreal, Quebec, Canada Fluid - Solutions de TalentsWorkforce Solutions Full time

    About Fluid - Solutions de Talents/Workforce SolutionsFluid - Solutions de Talents/Workforce Solutions is a dynamic company that tackles pressing problems through the development and application of cutting-edge technologies. Our team creates systems, products, and solutions that solve real-world problems and are ready for commercialization.Salary Range:...

  • Senior Professional Services Executive

    2 weeks ago

    Montreal, Quebec, Canada Solutions Metrix Full time

    About the RoleWe are seeking a seasoned Senior Professional Services Executive to join our team in Montreal, Quebec. As a key member of our leadership team, you will be responsible for overseeing all aspects of client onboarding, sales hand-off to delivery, consulting practice, and technology practice including configuration, development, and...

  • Transformation Champion for Senior Executive Support

    3 weeks ago

    Montreal, Quebec, Canada Sanimax Full time

    Senior Executive Assistant to the CEOOur company, Sanimax, is seeking a highly skilled and experienced Senior Executive Assistant to provide advanced administrative support to our CEO. This role plays a key part in ensuring smooth operations and driving strategic objectives.The ideal candidate will have extensive executive support experience, excellent...

  • Sales and Technical Support Professional

    4 weeks ago

    Montreal, Quebec, Canada St-Amour & Associates, Senc. Full time

    Company Overview:St-Amour & Associates, Senc. is a leader in the development, manufacturing, and distribution of medical diagnostic products.Salary: $60,000 - $80,000 per yearJob Description:We are seeking a motivated medical technologist to transition into a sales role within the industry. As an Account Manager for Eastern Canada, you will be responsible...

  • Executive Administrative Support Professional

    2 days ago

    Montreal, Quebec, Canada Medavie Full time

    Job SummaryThis role offers a unique opportunity to provide high-level administrative support to senior leaders within the IT team. The successful candidate will be responsible for managing calendars, coordinating meetings, and preparing documentation.

  • Account Executive, Insurance Support

    4 weeks ago

    Montreal, Quebec, Canada The Travelers Companies, Inc. Full time

    OverviewThe Travelers Companies, Inc. is a leading provider of property casualty insurance and financial services. Our company's mission is to provide our customers with exceptional service and support while maintaining a strong commitment to safety and risk management.About the JobWe are seeking an Account Executive, Insurance Support to join our team. This...

  • Executive Recruiter

    2 weeks ago

    Montreal, Quebec, Canada DHR Global Full time

    About DHR GlobalDHR Global is a leading executive search, leadership consulting, and emerging leader search solutions provider with operations in over 50 markets spanning 22 countries.Job DescriptionThe role of Executive Recruiter involves working closely with senior executives to understand client requirements for executive search. The successful candidate...