Transformation Champion for Senior Executive Support

7 days ago


Montreal, Quebec, Canada Sanimax Full time
Senior Executive Assistant to the CEO

Our company, Sanimax, is seeking a highly skilled and experienced Senior Executive Assistant to provide advanced administrative support to our CEO. This role plays a key part in ensuring smooth operations and driving strategic objectives.

The ideal candidate will have extensive executive support experience, excellent communication skills, and a proactive approach, adding value through operational efficiency and stakeholder management.

  • We are looking for someone who can demonstrate a deep understanding of our company's mission, vision, and objectives, ensuring perfect alignment of activities and driving consistent progress toward organizational goals.
  • This person will provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making.
  • We need someone who can identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions.
  • Responsibilities include managing and prioritizing the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts.
  • Another key task is to ensure the CEO is informed of all commitments and prepared for upcoming events.
  • This role requires making independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary.
  • Serving as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders is also crucial.
  • Drafting, proofreading, and translating various documents (invitations, presentations, correspondence, memos, etc.) is another important responsibility.
  • This person will also prepare expense reports and follow up on approvals.
  • Organizing and overseeing complex travel itineraries, accommodations, and logistics for domestic and international travel is a key part of this role.
  • This position involves tracking decisions and actions taken by the CEO, ensuring follow-up and implementation.
  • Additionally, assisting the CEO with personal tasks as needed to allow focus on strategic responsibilities is essential.

About Us

Sanimax values diversity and is proud to be an equal opportunity employer.

What We Offer

We offer competitive salary and annual bonus, complete group insurance program, telemedicine, employee assistance program, pension fund with employer contribution, reimbursement for gym and physical activities, and opportunities for professional development and advancement within the company.

Salary Range

$90,000 - $120,000 per year based on experience.



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