Executive Assistant

2 weeks ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Title: Executive Assistant - French and English Bilingual

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to provide confidential high-level administrative support to our President & CEO. The ideal candidate will be bilingual in French and English, with a strong background in calendar management, travel coordination, and correspondence preparation.

Key Responsibilities:

  • Manage the CEO's calendar, prioritizing projects, scheduling meetings, and preparing materials
  • Coordinate travel arrangements and prepare related travel itineraries and agendas
  • Prepare and/or draft confidential correspondence, reports, and presentation materials
  • Minute taking for board meetings
  • Maintain contacts for the CEO
  • Organize multi-faceted events/meetings, including budgets, meeting space, catering, and audio-visual services
  • Act as liaison with various individuals, both internally and externally, with the highest level of customer service
  • Process expense claims and reconcile corporate credit statements
  • Liaise with Communications to disseminate communiques from the CEO
  • Phone call management, including screening and prioritizing all phone calls
  • Ad hoc duties and special projects as required

Requirements:

  • Bilingual in French and English
  • 3+ years in an Executive Assistant role
  • Strong people skills, articulate, attention to detail
  • Diplomatic, forward thinking, and savvy
  • Strong calendar management skills
  • Competence in recording and transcribing meeting minutes
  • Extensive knowledge of MS Office (Word, Excel, Outlook)
  • Proficient in verbal and written communication skills
  • Proficiency in effective time management skills
  • Strong interpersonal abilities
  • Capacity to uphold strict confidentiality
  • Exceptional organizational skills

What We Offer:

  • 73-85k salary
  • Four– five weeks vacation
  • Hybrid - 3 days at home, 2 days in office
  • Full Company Paid Benefits Package

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