Executive Assistant

4 weeks ago

Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

Executive Assistant Opportunity

About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Eminence Organic Skin Care. As an Executive Assistant, you will provide administrative support to our Senior Executive Assistant and the Executive Team, ensuring the smooth operation of our organization.

Key Responsibilities

  • Assist the Senior Executive Assistant in tracking and driving the completion of key deliverables
  • Understand and prioritize the changing needs of the Executive Team
  • Manage complex scheduling and calendar coordination for the Executive Team
  • Coordinate travel logistics, expense reconciliation, and reimbursements
  • Provide administrative and office support, including accurate note-taking, spreadsheet creation, and PowerPoint development
  • Exercise discretion and confidentiality in handling sensitive information
  • Support event planning, coordination, and communication
  • Assist with securing meeting locations, hotel contracts, catering, and A/V requirements
  • Communicate with event venues and provide on-site support

Requirements

  • 3-5 years of administrative experience
  • 2+ years of supporting senior leadership or Executive teams
  • College diploma or degree in Business Administration or equivalent combination of training and experience
  • Experience with calendar management and scheduling
  • Excellent verbal and written communication skills
  • Strong time-management and prioritization skills
  • Exceptional attention to detail
  • Ability to exercise diplomacy and discretion
  • Excellent computer and typing skills, including MS Office

Total Rewards

  • Competitive salary and bonus program
  • 100% employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, paid time-off options, and product discounts

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