Bilingual Administrative Coordinator

1 month ago

Hamilton, Ontario, Canada CSL Group Full time

Position: Administrator

CSL Group is seeking dedicated individuals who aspire to build a career in a dynamic environment. We are looking for a tech-savvy, organized, and energetic professional to fill the role of Administrator. If you possess the necessary skills and capabilities, we encourage you to consider this opportunity.

Key Attributes of the Ideal Candidate:

  • Personable, tech-savvy, and organized.
  • Able to anticipate and respond to the needs of both internal staff and external clients.
  • Proactive in seeking innovative systems and solutions.
  • Creative thinker who is not afraid to ask questions.
  • A collaborative team player who values sharing ideas and achieving common goals.

Core Responsibilities:

  • Assist the team with various administrative tasks.
  • Support monthly reporting efforts.
  • Ensure accuracy in processing and verifying invoices in line with company policies.
  • Prepare and manage payments to vendors.
  • Implement best practices in accounts payable processes, focusing on automation and efficiency.
  • Reconcile accounts payable transactions effectively.
  • Handle accounts receivable functions, including invoicing and payment postings.
  • Maintain precise and current financial records.
  • Generate financial reports as required.
  • Collaborate with other departments to resolve financial discrepancies.
  • Provide support during audits as necessary.
  • Work with cross-functional teams to ensure timely month-end and year-end closing processes.
  • Prepare reimbursement receipts for managerial verification.
  • Create purchase orders and manage customer invoicing.
  • Process vendor invoices and reconcile them with tickets and purchase orders.
  • Verify pricing accuracy on invoices and liaise with vendors for corrections.
  • Assist Account Managers with contracts and provide necessary documentation.
  • Compile and submit snow and ice management reports as required.
  • Audit branch safety records.
  • Respond to general inquiries and provide accurate information promptly.
  • Assist with troubleshooting company software and mobile applications.
  • Perform other related duties as assigned.

Qualifications:

  • Minimum of 2 years of administrative experience.
  • Post-secondary education in a relevant field is advantageous.
  • Basic proficiency in Excel is required.
  • Strong problem-solving abilities and attention to detail.
  • Ability to multitask and remain resilient in a fast-paced environment.
  • Dependable and accountable.
  • Genuinely enjoys assisting the team and fostering a hospitable environment.

Our Mission:

At CSL Group, we believe in being stewards of our environment. Our commitment is to enhance the spaces where we live, work, and play.

Our Approach:

We focus on growth, developing our people, and leveraging knowledge, training, experience, and technology.

Our Services:

We specialize in Landscape Management, including Snow and Ice Management and Property Care. Our mission is to improve and maintain the environments under our care, ensuring a professional and reliable service every day.

Employment Type: Full-time

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