Bilingual Administrative and Billing Coordinator

2 months ago

Montreal, Quebec, Canada Mc Carthy Tetrault Full time

Job Summary

We are seeking a highly skilled and detail-oriented Bilingual Administrative and Billing Assistant to join our team at McCarthy Tétrault. As a key member of our administrative team, you will be responsible for providing exceptional support to our lawyers and clients, ensuring seamless communication and efficient operations.

Key Responsibilities

  • Prepare, modify, format, print, scan, and revise correspondence, memos, and other documents in accordance with established requirements.
  • Perform various administrative tasks, including organizing physical files, preparing file transfer lists, and saving files in the document management system.
  • Take telephone mandates, including entering required data, preparing summaries, performing verifications, and following up with lawyers.
  • Review and forward incoming mail and faxes, preparing and processing mail and faxes to be sent, and arranging for special mail or courier services as required.
  • Coordinate activities with staff in functional areas, including photocopying, marketing, and other departments.
  • Receive, process, screen, and direct incoming calls as directed by lawyers, responding to routine inquiries and client requests, taking messages, and scheduling meetings.
  • Coordinate travel arrangements for lawyers, including preparing itineraries, expense reports, and expense accounts.
  • Update databases, including opening and closing files, new contacts, and comments from lawyers.
  • Provide ongoing support to team members, working proactively, positively, and productively as a team member.
  • Maintain and update professional knowledge by identifying and seizing training opportunities.
  • Perform other assigned tasks.

Requirements

  • Post-secondary training in secretarial or office administration.
  • Experience working in a professional services environment.
  • Extensive attention to detail, excellent organizational skills, and proficiency in word processing, spelling, proofreading, and editing.
  • Great discretion and respect for confidentiality.
  • Knowledge of immigration formalities and various government bodies will be considered an asset.
  • Initiative in the execution of tasks.
  • Bilingualism (French and English, spoken and written).

What We Offer

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime, and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity, and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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