Office Operations Coordinator
2 weeks ago
Job Summary: We are seeking a highly organized and efficient Office Operations Coordinator to join our team at Steinbach Consulting & Associates. As an Office Operations Coordinator, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also plan and organize daily operations, record and prepare minutes of meetings, seminars, and conferences, and schedule and confirm appointments. Additionally, you will manage contracts, answer telephone and electronic enquiries, and compile data, statistics, and other information. You will oversee payroll administration, arrange travel, and set up and maintain manual and computerized information filing systems. You will also type and proofread correspondence, forms, and other documents, and perform basic bookkeeping tasks. Key Responsibilities:
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform basic bookkeeping tasks
- 1 year to less than 2 years of experience
- Secondary (high) school graduation certificate
- Fast-paced environment
- Work under pressure
- Attention to detail
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Dependability
- Quick learner
- Free parking available
- Learning/training paid by employer
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