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Strategic Operations Coordinator

1 week ago

Saanich, Canada Hillberg & Berk Full time

At Hillberg & Berk, we're driven by a purpose to inspire confidence, creativity, and connection through our jewelry. We believe in empowering women, fostering meaningful relationships, and setting high standards in craftsmanship.

Job Description

We're seeking a highly organized and strategic Executive Assistant to the CEO & Founder who will play a crucial role in optimizing executive operations and elevating the CEO's brand presence. This role goes beyond traditional administrative support—it involves strategic PR management, executive communications, and brand-building efforts that align with our mission.

Key Responsibilities:
  • Executive Support:
  • Manage and coordinate the CEO's calendar, meetings, travel, and appointments.
  • Prepare reports, presentations, and correspondence on behalf of the CEO.
  • Act as the primary liaison between the CEO and internal/external stakeholders.
  • Handle confidential communications with discretion and professionalism.
  • Oversee special projects and initiatives that support the CEO's strategic vision.
  • Attend key meetings, take notes, and ensure follow-ups on action items.

Public Relations & Brand Management:

  • Identify and coordinate PR opportunities such as speaking engagements, interviews, media features, and industry panels for the CEO.
  • Work closely with internal and external PR teams to craft and maintain the CEO's professional and personal brand narrative.
  • Draft press releases, statements, and social media content as needed.
  • Enhance and manage the CEO's social media presence and engagement, aligning with our brand.
  • BUILD AND NURTURE RELATIONSHIPS WITH MEDIA CONTACTS AND INDUSTRY INFLUENCERS TO BOOST VISIBILITY.
  • Assist in the planning and execution of high-profile events and media appearances.

Requirements & Qualifications:

To be successful in this role, you'll need:

  • A Bachelor's degree in Business Administration, Communications, Public Relations, or a related field.
  • Proven experience as an Executive Assistant, preferably supporting C-suite executives.
  • Strong organizational, communication, and problem-solving skills.
  • A high level of discretion and professionalism in handling confidential information.
  • Proficiency in Microsoft Office Suite, AI tools, and project management platforms.
  • The ability to work independently in a fast-paced environment, manage multiple priorities, and adapt to changing demands.