Administrative Coordinator, Purchasing

2 months ago

Markham, Ontario, Canada BGIS Full time

Job Summary

The Administrative Coordinator, Purchasing will provide back office support in the areas of regional reports, regional information tracking, ESAT, and regional newsletters. This individual will monitor aging PR's, open commitments, suspense list, process vendor setups, and perform reporting on such.

Key Responsibilities

  • Execute day-to-day clerical duties to ensure BGIS operations are provided with administrative support.
  • Monitor reports including open commitments, aging invoices, interface errors, and escalate issues to internal stakeholders as required.
  • Create and make adjustments to reports as necessary.
  • Review aging workorders relating to purchasing challenges.
  • Monitor and report on system integration issues utilizing the integration report.
  • Coordinate and process new vendor setups, as well as vendor data changes.
  • Collaborate with P2P, external vendors, and internal stakeholders to handle payment escalations.
  • Understand multiple software systems and the integration between them.
  • Manage aging P card issues and support internal team in applying corrections.

Analytics

  • Coordinate with other departments to review reporting and provide analysis.
  • Identify integration issues and errors via reporting.
  • Collaborate on system solutions with various stakeholders and leaders.
  • Manage reports on a consistent basis with daily, weekly, and monthly monitoring.

Communications

  • Prepare initial content of newsletter/communications for stakeholders.
  • Prepare/review information prior to Portfolio Manager's approval of documents regarding the accuracy of content.
  • Verbal and written communication with both internal and external stakeholders.
  • Other related general administrative duties as required.

Requirements

  • Administrative experience, 3-5 years in an administrative setting.
  • Intermediate Excel.
  • Ability to work with large volumes of data.

BGIS is an equal opportunity employer and welcomes applicants. If you require accommodation during the recruitment process, please contact us at askHR. We will consult with the applicant and provide a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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