Project Coordinator

1 month ago

Toronto, Ontario, Canada CB Canada Full time
Project Coordinator & Executive Operations Assistant

CB Canada is seeking a highly skilled Project Coordinator & Executive Operations Assistant to join their Toronto Operations Department. This role will be accountable for providing strategic and tactical level coordination and administrative support to major project initiatives, planning and execution.

Key Responsibilities:
  • Identify and coordinate response to the appropriate parties required to resolve issues
  • Provide support through research and drafting presentations and reports related to the strategic initiatives
  • Provide support to other Senior Team members, and other staff
  • Manage daily calendar and ensure team maintain commitment to daily schedule
  • Manage the functional operation of the Project Office
  • Conduct research, analysis and prepares high quality and effective presentations with minimal oversight
  • Develops schedules using MS Project or Primavera
  • Researches equipment, services and purchases as required for the project
  • Assists in planning and preparing for meetings of the Board of Trustees
  • Compiles and tracks agenda and action items, prepares meeting briefings, reports and presentations
  • Coordinates team meetings and priority items to bring forward based on the strategic priorities and operational needs
  • Tracks and monitors the administrative budgets for the Division including monthly review of expenditures
Requirements:
  • 5 years of experience providing executive administrative support
  • 3 years working as a Project Coordinator
  • Exposure or direct experience working in a department responsible for construction, engineering or architecture
  • Directly related experience developing and implementing office practices and procedures
  • Well-developed research skills
  • Well-developed interpersonal, organization, verbal and written communication skills
  • Well-developed word processing, electronic calendaring and messaging skills
  • Advanced proficiency in Excel, scheduling software, PowerPoint, MS publisher and/or presentation graphics

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go.

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