Executive Administrator for Victoria-Based Beverage Producer
4 weeks ago
About the Company:
Our client is a dynamic expansion-stage beverage producer based in Victoria, Canada. With products sold in most Canadian provinces and 12 countries worldwide, they have won prestigious awards, including 'World's Best' and 'Canadian Best' gold medals. As a major player in their niche space, they offer a collaborative and fast-paced growth environment.
Job Description:
This role reports directly to the CEO and is a member of the Senior Leadership Team. The successful candidate will join a close-knit team and be responsible for various tasks, including Order Desk management, international product shipping, customs compliance, regulatory documentation, and administrative duties.
Responsibilities:
- Manage the Order Desk Assistant, ensuring timely order fulfillment and excellent customer service.
- Process invoices for tour group operators and coordinate new product orders with the Production Director.
- Oversee all aspects of international product shipping, including global customs import/export compliance, shipping practices, logistics, and pallet assembly.
- Complete necessary regulatory documentation to comply with international customs requirements.
- Prepare and process domestic product registration, price changes, and listing applications.
- Ensure accurate inventory tracking and sufficient stock levels for anticipated orders.
- Maintain Company Shares register(s), oversee the Restricted Share Program, and manage shareholder perk programs.
- Administer benefits plans, prepare employee offer letters, and on-board new employees.
- Manage employee files, compensation records, and track vacation, sick-day usage, and overtime.
- Assist the Director of Finance with semi-monthly payroll, government program compliance, and reporting.
- Provide CEO support, including meeting bookings, travel arrangements, and expense claims.
Requirements:
- Work Permit
Salary: $70k (base salary) + performance-based bonus, extended benefits, opportunities to receive shares, and other perks.
About You:
The successful candidate will be an organized and detail-oriented individual with strong communication skills and experience in administration, preferably in a similar industry. If you are looking for a challenging and rewarding role in a dynamic company, please submit your resume.
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