Medical Unit Coordinator

1 month ago


Brandon, Manitoba, Canada Prairie Mountain Health Full time
Job Title: Ward Clerk

Job Summary:

The Ward Clerk is responsible for providing administrative support to the Acute Care unit. This includes maintaining communication within the unit, greeting visitors, and assisting with inquiries. The successful candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.

Key Responsibilities:

  • Provide administrative support to the Acute Care unit, including maintaining communication within the unit and greeting visitors.
  • Assist with inquiries and provide information to patients, families, and healthcare staff.
  • Submit GRASP (Daily Unit Activity Report) daily to the Nursing Office after Charge Nurse review.
  • Complete electronic and/or paper daily lab orders and ensure that the lab receives the order.
  • Enter orders into Orders Communication when received from physicians and ensure the results of all tests are placed into the chart appropriately.
  • Notify the nurse of any scheduled appointments for their patients and update Client Care Plan as needed.
  • Create patient charts, including preparation of labels, and assemble patient charts on admission and dismantle charts on discharge.
  • Back patient charts to ensure that there are sufficient blank physician's orders sheets and interdisciplinary progress notes in each chart.
  • Organize patient transfer documentation, including booking of the ambulance and assembling relevant paperwork.
  • Use ADT to admit, transfer, and discharge patients throughout the facility and on final discharge.
  • Order stationery and ensure that there are sufficient supplies available on the unit.

Requirements:

  • Completion of Office Administration Medical diploma, Health Unit Clerk certificate with Medical Terminology Course (1 and 2 or equivalent), or equivalent hospital-based training.
  • One year of Ward Clerk patient care unit experience in the last five (5) years.
  • Recent evidence of ability and proficiency in computer skills related to an electronic health record environment.
  • Proficiency with Microsoft programs (Outlook, Word, Excel, Access, and PowerPoint), as well as Internet applications.
  • Demonstrated organizational skills, and the ability to work independently.
  • Demonstrated problem-solving and decision-making skills.
  • Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment.
  • Demonstrated knowledge and competence of skills and concepts related to the position.
  • Demonstrated competence in written, oral, and telephone communication skills.
  • Ability to respect and promote confidentiality.
  • Ability to perform the duties of the position on a regular basis.
  • Ability to respect and promote a culturally diverse population.
  • Ability to work effectively and maintain positive working relationships with co-workers, clients, and within interdisciplinary teams.


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