Executive Support Specialist

2 weeks ago

Winnipeg, Manitoba, Canada Stantec Full time

Overview

At Stantec, we approach every water and natural resource project with scientific rigor, an innovative spirit, and a vision for growth. Our team members lead their fields and guide our work to design fit-for-purpose solutions that address communities' unique needs throughout the water infrastructure lifecycle.


Your Opportunity

An exciting opportunity has opened up in the Winnipeg Office to join a highly functioning team as an Administrative Assistant. In this role, you will be responsible for supporting our Water Prairies and Territories team.


Key Responsibilities

  • Performing clerical tasks including inter-office mail distribution, couriers, data entry, filing, photocopying, scanning, etc.
  • Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling special requests.
  • Coordinating travel itineraries and arrangements.
  • Maintaining weekly timecards submissions.
  • Reviewing project and internal submittals in MS Office Suite including templating, editing, and formatting.
  • Processing expense reports.
  • Recording and distributing invoices.
  • Performing other administrative duties as required.


Qualifications

To excel in this role, you will require:

  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • The ability to take initiative when needed.
  • Flexibility to learn new skills.
  • Proficiency in all MS Office Suite.


Benefits

Stantec offers a comprehensive benefits package, including health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.


Salary Information

The estimated salary for this role is $55,000 - $65,000 per year, depending on experience and qualifications.


Location

This position will primarily work in an office setting in Winnipeg, Manitoba.

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