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Administrative Coordinator

2 months ago

VaudreuilDorion, Quebec, Canada 9372-7568 Quebec Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 9372-7568 Quebec Inc. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and maintaining accurate records.
  • Event Coordination: Coordinate seminars, conferences, and other events, ensuring all details are taken care of.
  • Communication: Coordinate the flow of information within the team, ensuring everyone is informed and up-to-date.
  • Mail and Supply Management: Open and distribute mail, as well as order and maintain office supplies.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences.
  • Scheduling: Schedule and confirm appointments, ensuring all meetings are well-planned and executed.
  • Customer Service: Provide exceptional customer service, responding to inquiries and resolving issues in a timely manner.
  • Database Management: Maintain and manage our digital database, ensuring all information is accurate and up-to-date.
  • Bookkeeping: Perform basic bookkeeping tasks, including reconciliations and financial reporting.
What We Offer
  • Transportation: We provide transportation to and from work.
  • Travel Insurance: We offer travel insurance to our employees.
  • Temporary Work Term: This is a temporary work term, with a duration of 30 hours per week.
  • Language: We operate in English or French.