Administrative Support Specialist

3 weeks ago


Toronto, Ontario, Canada FICUS EDUCATION INC. Full time

FICUS EDUCATION INC. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, coordinating information flow, and recording meeting minutes.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Open and distribute regular and electronic incoming mail and other material
Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Reliability and a team player
Computer and Technology Knowledge
  • MS Excel
  • MS PowerPoint
  • MS Word
  • MS Office
Work Conditions and Physical Capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
Personal Suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Reliability


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