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Human Resources and Administrative Coordinator

2 months ago

Surrey, British Columbia, Canada Qualico Canada Full time

Job Overview

As a key member of the Qualico Canada team, the Human Resources and Administrative Assistant will provide administrative support to the HR Business Partner for day-to-day administration of recruitment, hiring process, and delivering exceptional customer service to employees. This role will also provide administrative support to the Executives.

Key Responsibilities

  • Prepare and disseminate various Human Resources correspondence, documentation, internal/external communications, and assist with the preparation and submission of reports for the Executives.
  • Support the recruitment and hiring process, conduct new employee orientations, and coordinate and maintain HR programs, training sessions, and activities.
  • Assist with day-to-day HR tasks, including general inquiries, payroll & benefits administration, and HR projects and other initiatives as required.
  • Maintain and update records in the HRIS system and handle confidential business and personnel information with integrity.
  • Act as a representative of the Executive to liaise with internal/external stakeholders, assist in developing and refining communication plans, and relay messages from internal and external sources to the Executives.
  • Manage executive calendars, scheduling, and arrange meetings, attend these meetings, take and distribute meeting minutes, and follow up on assigned action items.
  • Plan and coordinate various company initiatives and events and assist with coordinating site visits by external and internal stakeholders.

Requirements

  • Bachelor's Degree, Diploma, or Certificate in Human Resources or equivalent.
  • Administrative and/or HR-related experience.
  • Satisfactory verification of criminal record check.
  • Proficient using office equipment, Microsoft Office programs (Outlook, Word, Excel, PowerPoint, and SharePoint) with advanced abilities working with Microsoft Excel.

What We Value

  • Creating trusting and successful working relationships.
  • Taking responsibility for the outcome of decisions and actions.
  • Cooperating with team members in a supportive and respectful manner.
  • Staying current with technical job skills.
  • Setting clear, measurable, and achievable goals.

Work Conditions

This role primarily works in an office setting during regular business hours. Overtime may occasionally be required.