Facilities Services Administrative Support Specialist
1 day ago
We are seeking an organized, dynamic, and self-motivated individual to join our team as an Administrative Assistant to the Controller of Facilities Services.
This is a full-time permanent position responsible for providing administrative support in various areas, including coordination, correspondence, and record-keeping.
The ideal candidate will possess excellent communication skills, exceptional time management abilities, and proficiency in Microsoft 365 applications.
About UsNiagara Catholic District School Board is an equal opportunity employer committed to creating a diverse and inclusive work environment. We value and celebrate diversity with qualified staff who reflect the communities we serve.
Job Responsibilities- Provide administrative support to the Controller of Facilities Services, including coordination, correspondence, and record-keeping;
- Assist with planning and arranging in-services, meetings, and events;
- Liaise with other departments, Principals, Vice-Principals, and external stakeholders regarding various responsibilities and provide technical and interpretive information;
- Screen and proofread forms, reports, and correspondence received from various sources for submission to the Controller of Facilities Services;
- Process forms for approval, including leave of absence, mileage reimbursement, payroll authorization, cheque requisitions, purchase requisitions, and conference forms;
- Meet with visitors in a courteous manner and provide assistance where possible;
- Document incoming mail and assess it for distribution to the Controller of Facilities Service's personal attention;
- Screen incoming telephone calls and visitors for the Controller of Facilities Service's personal attention or referral and provide assistance where possible;
- Type a variety of correspondence, reports, minutes, and financial statements, including confidential reports and letters;
- Compose and type agenda and minutes for various committees and some correspondence for the Controller of Facilities Service's signature;
- Transcribe minutes for various committee meetings;
- Assist with the coordination of Eco-Schools Program;
- Update school principal lists and organization charts and distribute them to the Facilities Services department;
- Assist with Facilities Services department memos as required;
- Grade 12 diploma;
- Completion of additional related post-secondary courses, including computer training;
- Minimum three to five years' experience in a secretarial or related position, with one year completed experience in a school board environment;
- Excellent communication skills (written and verbal);
- Exceptional time management skills and ability to prioritize tasks in a fast-paced environment;
- Thorough computer knowledge and experience using Microsoft 365 applications;
- Customer service oriented;
- Completion of a certificate/diploma in the area of office or business administration considered an asset;
- Experience within a facilities/construction environment considered an asset;
- Knowledge of CMMS software (ebase and Archibus) considered an asset;
- Extensive benefits package, including health, dental, vision, and health care spending account;
- Enrolment in an exceptional pension plan;
- Employee and Family Assistance Program;
- Staff wellness resources;
- Competitive vacation days, plus two-week paid Christmas break;
- Condensed summer working hours;
- Flexible working solutions;
- Inclusive, high-performing culture;
- Ongoing learning and career growth opportunities;
$63,815.70 - $70,906.30 per annum
LocationCatholic Education Centre, Welland, ON
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Welland, Ontario, Canada Niagara Catholic District School Board Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Controller of Facilities Services. The successful candidate will be responsible for coordinating information flow, providing administrative support, and ensuring the smooth operation of the Facilities Services department.Key...
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