Administrative Coordinator for Executive Director
5 days ago
We are seeking a highly skilled and organized individual to fill the role of Administrative Coordinator for Executive Director in our Executive Director's office. As an integral member of the team, you will be responsible for providing executive-level administrative support, including coordinating information flow, managing correspondence, and addressing issues as they arise.
You will also be required to lead the administrative operations of the Executive Director's Office, including arranging meetings and appointments, preparing agendas and materials, and tracking status of responses and briefings. To be successful in this role, you must possess excellent communication and organizational skills, as well as the ability to work effectively in a fast-paced environment.
Responsibilities:- Coordinating information flow, managing correspondence, and addressing issues as they arise in accordance with the priorities of the Executive Director;
- Leading the administrative operations of the Executive Director's Office, including arranging meetings and appointments, preparing agendas and materials, and tracking status of responses and briefings;
- Providing coverage for ADM's office as requested, including assignment of ARTS requests to appropriate Sectors and ensuring that actions required, and deadlines are clearly communicated;
- Verifying and coding invoices for the Executive Director's area and obtaining Expenditure Officer approval;
- High School Diploma in a related field plus 3 years related experience;
- Equivalent education or experience considered on the basis of directly related education or experience;
- A Two-Year Undergraduate Diploma would be a strong asset;
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